--- SCAM ALERT ---


Glenna Craig, Payne County Clerk is warning citizens of Payne County of a new SCAM they should be aware of hitting counties all over Oklahoma.

Some taxpayers who may, or may not have tax warrants, or liens are receiving fraudulent tax warrant notices from a Southern California company called Tax Resolutions. The amount on the notice is significantly more by thousands of what the true warrant is issued for, if there is an outstanding warrant on the taxpayer. Citizens should be aware of the red flags on this notice. The notice does not indicate Oklahoma, it does not list a valid SSN # for the taxpayer that the lien is against for verification and authenticity, and in very small print under the 800# banner it states they are not associated with the IRS or any state agency. Craig would like citizens to know that they can contact her office at (405) 747-8310, the IRS, or the Oklahoma Tax Commission if they receive a notice of this nature to verify its accuracy and information on the notice.

Payne County Clerk

Glenna Craig (Stillwater/Republican)




"Welcome to the Payne County Clerk's
website. I, as well as my staff, strive to be
a public service driven office. I hope that you
find the website informative and helpful."

-Glenna Craig
Glenna Craig, has experience in county government which spans more than 28 years, including service as secretary of elections and chief deputy assessor. 

Under Craig’s leadership, the county clerk’s office has increased transparency and ease of access to public records. She implemented a free online land record search website for the public as promised during her campaign.  This website includes a variety of county information not previously available to the public online.  Users can find land records, board minutes, the county budget, county policies, county bids, land record forms, state audit reports, as well as other helpful public information and public reviews. Craig and her team of professionals have made professionalism and customer service the hallmarks of their office. 

As county clerk, Craig is the principal record keeper for the county and preserves all legal instruments filed by private citizens and public officials within the County Clerk’s office. She also maintains an accurate and current record of legal instruments including deeds, mortgages, plat maps, oil, gas, and mineral leases, liens, and military discharge papers. In 2015 the county clerk’s office recorded 17,644 documents, processed 6,907 purchase orders, and issued 10,814 warrants for payment. The clerk’s office also processes payroll and employee insurance benefits for more than 200 county employees.

The county clerk also tracks the county 1/8th, 1/4th, 3/8th and 1/16th sales tax and reports those collections and expenditures, along with administering the calculation, distribution, and collections to the various departments that receive funding from the sales tax.

Craig serves as secretary to several county boards, including the Board of County Commissioners, Budget Board, County Excise-Equalization Board, Tax Roll Corrections, Payne County Economic Development, and Payne County Facility Authority. She prepares and posts the agenda, notices, and minutes for the majority of these meetings, creates audio recordings of the proceedings, and files all pertinent documents.

The county clerk is also responsible for recording all appropriations and expenditures in more than 91 accounts for each county office and department monthly.   When preparing the annual budget, she processes the estimate of needs for the county and other governmental entities. Craig assists the county certified public accountant in preparing and presenting the county budget, which exceeds $17 million.

In addition, Craig is administrator of the Purchasing Agent for the County. The Purchasing Agent handles the paperwork for purchases, rentals, lease-purchase agreements and advertises sealed bids for the Board of County Commissioners to make sure that public tax dollars are being spent appropriately. She ensures that all the transactions of the county comply with state law and serve the public interest.

Craig has completed all required courses for county clerk basic, advanced one, and advanced two certifications. In addition, she has completed preservation of old land records, maps, and school records. Craig initiated an over-the-counter return of documents policy, added five additional public terminals for the public to access records, removed records in the Kansas salt mines and initiated a secure cyber backup system, upgraded internet security firewalls for integrity of documents, removed Social Security numbers from public online documents, tracked federal grant money, upgraded office software for efficiency and free online access of records to the public, created a double accountability system in the financial department, relocated confidential records to a secure location, reinstated fundamental filing regulations of instrument practices, instituted exceptional customer service practices and policies, upgraded purchasing systems and procedures, streamlined inventory processes and upgraded software to track county property, reinstated staff training for certification of all staff members.



County Clerk Duties & Responsibilities



The responsibilities and duties of the County Clerk are explicit and defined by the Oklahoma State Statutes.

The County Clerk is responsible for a wide range of duties mandated by the Oklahoma State Statues. The County Clerk serves the public as the official keeper of county records. These records include instruments filed by private citizens and public officials such as real estate related filings, mortgages, plats, military discharge, leases, oil and gas production, tax liens, etc.

As Registrar of Deeds, the County Clerk receives, records, and preserves these records, in many cases for perpetuity. In addition, the County Clerk serves in a number of other important functions. The County Clerk prepares and posts agendas, as well as, maintains meeting minutes for the following boards:

  • Secretary to the Board of County Commissioners
  • Secretary to the Budget Board
  •                Member of the Budget Board
  • Secretary to the Excise Board:
  •                Receives all budgets submitted by cities, towns, and school districts in the County; presents to the Board
  • Secretary to the Tax Roll Correction Board
  • Secretary to the Equalization Board
  • Secretary to the several Trust Authorities

  • The County Clerk is also responsible for the administration of the following financial responsibilities for the county.

  • Provide Payroll functions for close to 200 County employees, County officers and departments.
  • Process pay claims for all elected officials, departments, and staff.
  • Purchasing Agent for the County.
  • Administers health insurance for employees.
  • Process governmental income tax reports.
  • Provide accounts payable functions for all County departments.
  • Encumber, audit and pay all County purchase orders for materials and services.
  • Balance all outstanding warrants to the Treasurer's monthly reports.
  • Prepare the County's Annual Financial Report and Monthly Financial Reports. The Accounting department is responsible for the auditing
       records and balance of all accounts
  • Receive all claims filed against the County.

  • Our records are public information and may be viewed during business hours Monday through Friday from 8:00 a.m. until 5:00 p.m. or online.

    Learn More About Payne County

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    County Clerk Staff

    The Payne County Clerk's office is supported by 10 staff members. Click here to learn more!

    Address

    315 West 6th Avenue #202
    Stillwater, OK 74074
    Phone: (405) 747-8310
    Fax: (405) 747-8304
    E-Mail: [email protected]
    http://www.paynecounty.org

    Hours

      • Monday: 8a - 5p
      • Tuesday: 8a - 5p
      • Wednesday: 8a - 5p
      • Thursday: 8a - 5p
      • Friday: 8a - 5p
      • Saturday: Closed
      • Sunday: Closed